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COMMUNITY MEETING MINUTES

THE CONSTITUTION

THE CONSTITUTION - DOWNLOAD AS PDF

REVISIONS - DOWNLOAD AS PDF

Constitution for “Lo Crispin Residents Cultural Association” as approved in General Meeting on 12th January 2010

  • Name
The name of the Association shall be “Lo Crispin Residents Cultural Association”.
  • Aims of Association
To form a Cultural Association open to Residents of Lo Crispin urbanization who wish to develop a greater awareness of Spanish culture and integrate into it.
  • Objectives
The objectives of the Association shall be –
  • Develop a cultural awareness.
  • To integrate into the Spanish community
  • To gain a greater knowledge and understanding of the Spanish way of life.
  • To develop a more cohesive and stronger urbanization.
  • Activities
  • Visits to places of cultural interest such as museums, galleries, artisan and craft activities, churches, exhibitions and other events of a cultural interest.
  • To visit and compare Spanish communities and Associations to gain a better understanding of Spanish culture and traditions.
  • Encourage members to take part in Spanish activities.
  • Develop relationships with other Associations.
  • Membership
Those eligible to be members of the Association shall be the Residents of properties situated on the urbanization of Lo Crispin and their immediate family members over the age of 16 years.
  • Exclusion or expulsion from Membership
The Committee of the Association shall have the power by simple majority vote to exclude or expel anyone other than Officers and Committee members from membership of the Association.  Such power will only be exercised when in the reasonable opinion of the Committee the membership or continued membership of that person
  • would prejudice the good name; or
  • adversely affect the running; or
  • be an unduly disruptive influence in the conduct of the meetings of the Association.
Officers and Committee members may only be expelled from membership of the Association by a simple majority of the Association in general meetings and for the same reasons.  An Extraordinary General Meeting must be convened for this purpose in accordance with Clause 10 below.  In such cases a replacement Officer will be elected at the Annual General Meeting or Extraordinary General Meeting.
  • Subscriptions
An annual subscription will be applied to members and the level thereof shall be considered by the Committee from time to time and, if the Committee decides to alter the subscription fee, this shall be recommended to the Annual General Meeting by notice of motion in accordance with clause 11.
  • Officers
The Officers of the Association shall consist of a President, a Vice-President, a Treasurer and a Secretary (hereinafter referred to jointly as “the Officers”). The Officers of the Association must be permanent and full time residents of Lo Crispin urbanization. The Officers will hold office for a period of 3 years.  At the end of that period there shall be an election of Officers by the Association at the Annual General Meeting and the retiring officers shall be eligible for re-election.
  • Committee
There shall be a Committee of the Association which shall consist of the Officers and a maximum of 3 other members. Committee members will be appointed by the Annual General Meeting for a period of one year.
  • Meetings
There will be meetings of the Committee as often as the President shall decide, but at each Committee meeting the date for the next meeting shall be fixed.  A quorum for a committee meeting shall be 2 Officers and 2 Committee members.
There will be Committee meetings of the Association as often as the Committee shall be decide of which at least 14 days notice will be given.  The purpose of such Committee meetings shall be to discuss matters of common interest to the members.
  • Annual General Meeting (AGM)
The Association having been founded in January 2010, and having appointed its first officers and committee members at a meeting on …………, there shall be an Annual General Meeting of the Association in February of each year, the first such meeting to be in February  2011.
Notices of motion and nominations for committee posts or for Officers must be delivered to the Secretary at least 14 days prior to the AGM.  There must be a proposer and seconder for each notice of motion or nomination whose names together with the motion or nomination will be published in the Agenda for the AGM.  No other nominations will be accepted unless a post remains vacant on the day of the AGM.
At the AGM the following business will be carried out:
  • Receipt, approval and adoption of a statement of accounts to the end of the preceding financial year.
  • Consideration and fixing of the level of subscription (if any) for the following year.
  • Election of Officers every third year.
  • Election of up to 3 other committee members.
Officers and members of the Committee will be eligible and assumed to be standing for re-election unless the Secretary is advised otherwise no less than 14 days before the AGM.
A quorum for the AGM shall be 20% of the members.
  • Extraordinary General Meeting (EGM)
The President or 20% of the members may call an Extraordinary General Meeting by notice in writing to the Secretary specifying the motion or motions or other business to be considered by the EGM.  The Secretary shall then convene the EGM by giving all members 14 days notice.
A quorum for an EGM shall be 20% of the members.
  • Voting at Meetings
Voting at meetings shall be by show of hands and a simple majority shall be sufficient to carry a motion.  Each member of the Association will be entitled to one vote. In the event of his or her absence, his or her proxy duly authorized and appointed in writing. The President shall have the right to veto any motion or decision, which in his opinion contravenes Spanish law.
  • Powers of the Committee
The Committee shall have power to make decisions over the running and regulation of the Association even where there is no specific provision in the Constitution.
  • The Association is apolitical.
The Association shall have no affiliation nor shall it be linked in any way to any political party.

 

1.    Revisions 

2.   Name
     The name of the Association shall be "Lo Crispin & District Cultural Association"*
3.   Aims of Association
     To form a Cultural Association open to Residents of Lo Crispin urbanization & District who wish to develop a greater awareness of Spanish culture and integrate into it.
4.    Objectives
       The objectives of the Association shall be –

5.Activities.

6.   Membership
      Those eligible to be Members of the Association shall be Residents of Lo Crispin and surrounding District and their immediate Family over the age of 16 years
7.   Exclusion or expulsion from Membership
      The Committee of the Association shall have the power by simple majority vote to exclude or expel anyone other than Officers and Committee members from membership of the Association. Such power will only be exercised when in the reasonable opinion of the Committee the membership or continued membership of that person;
      • would prejudice the good name of the Association; or
      • adversely affect the running of the Association; or
      • Be an unduly disruptive influence in the conduct of the meetings of the            Association.
• Officers and Committee members may only be expelled from membership of the Association by a simple majority of the Association in general meetings and for the same reasons. An Extraordinary General Meeting must be convened for this purpose in accordance with Clause 12 below.  In such cases a replacement Officer will be elected at the Annual General Meeting or Extraordinary General Meeting.
8.Subscriptions
     An annual subscription will be applied to members and the level thereof shall be considered by the Committee from time to time and, if the Committee decides to alter the subscription fee, this shall be recommended to the Annual General Meeting by notice of motion in accordance with clause 13.

9.Officers
      The Officers of the Association shall consist of a President, a Vice-President, a Treasurer and a Secretary, (hereinafter referred to jointly as “the Officers”). The Officers of the Association must be permanent and full-time residents of Lo Crispin urbanization. The Officers will hold office for a period of 3 years.  At the end of that period there shall be an election of Officers by the Association at the Annual General Meeting. The retiring officers shall be eligible for re-election.
10.Committee
       There shall be a Committee of the Association which shall consist of the Officers and a minimum of 6 other members. Committee members will be appointed at the Annual General Meeting for a period of one year
11Committee Meetings

12.Annual General Meeting (AGM)

13.  Extraordinary General Meeting (EGM)
The President or 20% of the members may call an Extraordinary General Meeting by notice in writing to the Secretary specifying the motion or motions or other business to be considered by the EGM.  The Secretary shall then convene the EGM by giving all members 14 days’ notice. A quorum for an EGM shall be 20% of the members.
14.Voting at Meetings
Voting at meetings shall be by show of hands and a simple majority shall be sufficient to carry a motion.  Each member of the Association will be entitled to one vote. In the event of his or her absence, his or her proxy duly authorized and appointed in writing. The President shall have the right to veto any motion or decision, which in Their opinion contravenes Spanish law.
15.  Powers of the Committee
The Committee shall have power to make decisions over the running and regulation of the Association even where there is no specific provision in the Constitution
16.The Association is apolitical.
The Association shall have no affiliation nor shall it be linked in any way to any political party.

 

17.Dissolvement of the Association
       In the unfortunate event of the Association having to be dissolved the Committee of the Association will advise the members and call for an Extraordinary General Meeting (EGM).
The Committee
          •   will prepare a list of accounts and assets (if any) for review by the members.
The Members

The Executors 
            •     will appoint a legal representative for guidance on legalities. 

18.  Notes
1. A Name change of the Association was agreed at the 2015 AGM and the association will now be known as “Lo Crispin And District Cultural Association”.
2.  Committee members to be 6 persons as intimated on AGM as per minutes 2013/2014.
3.  There is not a membership fee but members would be asked for a voluntary donation of €5 which would go to the association charity agreed at AGM as per minutes 2015

 

 

Officers and Committee Members
Year 2018

Officers
President                  -     Charlie Robertson (appointed 23/03/2018)
Vice President         -     Mike Cooper
Treasurer                  -      Syd Kingston
Secretary                  -       Yvette Cooper (appointed 23/03/2018)
Committee Members
John Henderson                 Vonnie Dodd
Keith Oakes                          Keith Woznika         Elaine Ferris
Vicki Widdows                    Sonya Hayward      Beryl Ranson